NC Department of Public Instruction/School Nutrition Services
Request for Proposal (RFP) and Catering Contract for National School Lunch and/or Breakfast Program(s)
Date Issued: July 4, 2019
Description: Ridgeview Charter School is seeking Caterers to provide lunch and/or breakfast meals for the 2019-2020 school year. We are currently soliciting competitive proposals and wish to invite your company to submit a proposal. The attached Request for Proposal/Contract provides a detailed description of our lunch and/or breakfast program and services that we require, along with Contract terms and conditions, nutrition requirements and a sample four-week cycle menu.
Please note that the Caterer is responsible for any reclaims that may result from a Federal and/or State review resulting from inadequate portion sizes or missing meal components. Therefore, it is critical that all meals provided include all meal components in the exact portion size.
Date Proposal Opens: April 1, 2019 Time Proposal Opens: 9:00 am
The Caterer shall complete the attached Proposal/Contract document, indicating the proposed portion sizes and component contribution for each menu item, meeting the USDA meal pattern requirements as closely as possible, and indicating the price per meal.
Submit TWO (2) original copies with original signatures of the complete RFP and the accompanying proposal sheets in a SEALED envelope. The sealed package shall be labeled as follows: Ridgeview Charter School
c/o Reshall Williams
207 W. Bradley Ave.
Gastonia, NC 28052
The Proposal/Contracts received will be reviewed for responsiveness by members of the Ridgeview Charter School Contract Evaluation Team. Please review the Proposal/Contract terms and conditions carefully. When the document is signed by the school administration it becomes the official Contract. Please feel free to call Reshall Williams at 980-208-7782 if you have any questions.
PROPOSALS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL NOT BE OPENED
Special Conditions/Required procedures:
Monthly menus will be submitted to Ridgeview Charter School no later than the first day of each month, for menus proposed for the following month.Monthly/Daily orders will be provided to the Caterer by Ridgeview Charter School no later than 8:00 am prior to the first day of service.All food is to be delivered in a hot holding or cold holding unit that will maintain food temperature in the safe zones until served at these times:
Breakfast: 7:15 a.m. Lunch 10:30 am
Caterer completes and delivers to Ridgeview Charter School each day, the Daily Meal Production Plan or Delivery Ticket (a form required by the NCDPI). Ridgeview Charter School will provide for Caterer the form to record the amount of food prepared and delivered each day.Caterer will provide all nutrition information needed for the required nutrient analysis upon request.
In compliance with this Proposal/Contract, and subject to all conditions required herein, the undersigned offers and agrees to furnish and deliver, any or all items upon which prices are proposed, at the prices set correlating to each item, within the time specified.
By responding to this Proposal/Contract, the Caterer certifies that the Proposal is made without prior understanding, agreement, or connection with any firm, corporation, or person submitting a Proposal for the same items, and is in all respects fair and without collusion or fraud. The Caterer also certifies no one connected to this company has had any connection with the development or drafting of this Proposal/Contract. Under penalty of perjury, the undersigned Caterer certifies that this Proposal/Contract has not been arrived at collusively or otherwise in violation of Federal or State (North Carolina) laws or regulations.
By signing this Proposal/Contract Certification, the individual assures that the Caterer has read and understands all the General Terms and Conditions in this RFP/Contract and agrees to be bound by them, and is authorized to submit Proposals on behalf of the Caterer.
The award shall be made to the qualified responsive and responsible offeror whose proposal is most responsive to this solicitation. A responsible offeror is a vendor whose financial, technical and other resources indicate an ability to perform the services established by the SFA and required by this solicitation and whose responses best meet the criteria contained throughout the RFP. The award may be made to other than the lowest monetary proposal.
The Ridgeview Charter School reserves the right to reject any and all Proposals and to cancel this solicitation if it is in the best interest of the Local Education Agency (LEA). Ridgeview Charter School shall not be held responsible for any expenses incurred in the preparation or subsequent presentation of the Caterer’s response to this solicitation.
No indebtedness of any kind incurred or created by Ridgeview Charter School shall constitute an indebtedness of the State or its political subdivisions, and no indebtedness of the school shall involve or be secured by the faith, credit, or taxing power of the State or its political subdivisions
If any or all parts of the Caterer’s Proposal are accepted by Ridgeview Charter School, an authorized representative of Ridgeview Charter School shall affix their signature hereto and collectively this RFP and any attachments or certifications shall become the Contract and shall represent the entire agreement between the Ridgeview Charter School and the Caterer.